Job Opening: Marketing Assistant

Rochester NY Region

Marketing Assistant

Pittsford, NY
Job Duration: Full Time

Harris Beach PLLC
Founded in 1856, Harris Beach and its subsidiaries provide a full range of legal and professional services for clients across New York state, as well as nationally and internationally. Harris Beach is among the countryís top law firms as ranked by The National Law Journal and is among the 2017 BTI Elite law firms based on in-depth interviews of more than 600 corporate counsel at the worldís largest and most influential companies. Clients include Fortune 100 corporations, privately-held companies, emerging businesses, public sector entities, not-for-profit organizations and individuals. Principal industries Harris Beach represents include education, energy, financial, food and beverage, health care, insurance, manufacturing, medical and life sciences, real estate developers, and state and local governments and authorities. The firmís more than 200 lawyers practice among offices throughout New York state in Albany, Buffalo, Ithaca, Melville, New York City, Rochester, Saratoga Springs, Syracuse, Uniondale and White Plains, as well as in New Haven, Connecticut and Newark, New Jersey.
Job Description
The Marketing Assistant will support the firmís marketing and business development initiatives by working closely with department team members to execute strategic plans for the firm, practice groups, industry teams and office. The successful candidate will be self-motivated with attention to detail.
- Support of digital marketing by maintaining up-to-date content updates to the website and social media sites
- Support internal communications and knowledge management platforms through the firmís intranet and its electronic newsletter
- Assist coordinating email and printed marketing communications, including generating up-to-date mailing lists, labels as needed and setting up email blasts using Constant Contact
- Due diligence tasks related to the follow-up on mailings, marketing campaigns and programs/events
- Assist with the development of presentation materials and other program handouts as needed
- Support proposal submissions, including the preparation of standard materials and necessary forms
- Maintain the tracking database of individual attendance at firm sponsored community programs and events
- Assist with scheduling/coordinating large meetings
- Coordinate the ordering and maintaining of firm logo items
- Assist with the onboarding of new attorneys and staff. i.e. ordering business cards, photo scheduling, setting up the firmís online business card service
- Assist with updating attorney bios
- Manage and distribute firm purchased business development tickets and entrance passes
- Assist with coordinating directories and survey information submissions
- Assist with answering and screening cold call inquiries on firm services
- Assist with the submission and routing of invoices connected to department managed budgets
- Bachelorís Degree required, preferably in marketing or marketing communications
- Desire to develop professional services marketing and business development knowledge and develop skills for long-term career growth
- Proficient in Microsoft Office
- Proficient in Constant Contact or other email marketing tools
- Proficient in social media and internet navigation
- Excellent oral and written communication and interpersonal skills
- Enjoys fast-paced, goal-oriented environment
- Commitment to teamwork
- Detail oriented and well organized
- Produces accurate and quality work product
- Ability to track and manage multiple and highly variable projects
- Ability to work beyond regular work hours when needed
- Ability to travel to all offices as needed, which includes occasional overnight travel
- Military experience a plus
Contact Method
All interested applicants should email their resume and cover letter to

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