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File Preparation Checklist
QUESTIONS TO ASK BEFORE YOU PREPARE THE FILE
• Is the service provider's hardware and software (including versions) compatible with yours?
• Does the output that can be provided meet your needs?
• What different types of media can the service provider support?
• What modem protocols does the service provider support if files are transmitted?
• What font libraries does the service provider support?
• Should the service provider or I do the trapping on files?
• Should the file be prepared as printer or reader spreads?
FILE PREPARATION CONSIDERATIONS...
• In draw programs, have I limited anchor points to the smallest number possible to minimize RIPing problems?
• Have I incorrectly used the "Style" menu for type styles (bold, italic, etc.), rather that correctly using the actual font in "Font" menu?
• Established crop marks correctly from the page setup or preferences and not placed them manually?
• Included overwork for bleeds outside the crop area?
• Supply a composite proof (either laser or color) of the FINAL file provided for output.
• For color jobs, in addition to a composite proof, also supply separated laser proofs of each color and indicate color identification on each sheet created by the application.
SOME THINGS THAT DON'T ALWAYS APPEAR AS THEY SEEM:
• Laser proofs of the same file do not always output the same way on an imagesetter.
• Monitor images do not match hard proof images.
• All digital proofing devices do not output color hues and values the same way.
ACCEPTABLE GRAPHIC FORMATS
• Submit only TIFF or EPS file formats regardless of platform.
• Convert color graphics files from RGB to CMYK including any nested or embedded elements. Unacceptable file formats for imagesetter output: PICT, PAINT, RGB TIFF, RGB EPS, QUICKTIME, SINGLE FILE CMYK EPS.
• Note: Embedding unacceptable formats in an OK format does not make the resulting file OK.
• Also, duotones and files with clipping paths must be supplied as EPS.
AM I SURE THE FILE FOR OUTPUT IS COMPLETE AND CORRECT? HAVE I...
• Included all the application files and source files including EPS files?
• Included all display and printer fonts used in the file?
• Removed any extraneous versions of files from the medium that don't pertain to the job being output?
• Included complete fonts for typefaces I've modified from library faces and given them a different name from the library font?
• Named all FPO images for APR with the same names as the scanned images?
HAVE I FORGOTTEN ANYTHING?
• The service provider's job sheet with the submitted file
• Did I make a backup copy of the file and retain it?
Responsibilities: File Originator
• Provide complete files that can be run within acceptable RIPing times.
• Provide all necessary information that permits efficient running of files.
• Provide ease of contact with originator and service provider or printer should any problems arise.
Responsibilities: Service Provider
• Establish norms for RIPing times for various jobs as a benchmark.
• Establish costs for author's alterations done at the customer's request.
• Establish a set of procedures for calling customer promptly when problems are discovered.
What is Included in the Service Provider's Base Costs?
• Installing fonts listed on order form and included with the job.
• Setting up applications to run customer file based on client supplied information.
• Cursory file examination (look for obvious problems that show up when file is viewed on the monitor).
• Quality control to meet printing specifications.
• Final image output.
• Redo due to vendor error.