Job Opening: Event Coordinator

Buffalo NY Region

Event Coordinator

Buffalo, NY
Job Duration: Full time

Match MG
Match MG is a renowned full-service marketing agency with the Buffalo office specializing in experiential and social marketing campaigns for nationally recognized brands.

We offer a competitive salary, plus excellent benefits, retirement plan, vacation/personal time, a dynamic work environment, and much more. Check us out at

Match MG provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws.
Job Description
Match MG is seeking an Event Coordinator for our Buffalo, NY office to work on large nationally recognized account(s). This position provides administrative support to the event management team in program execution.

The role of the Event Coordinator is to assist the team in providing the highest quality level of client service and project management on their account(s). The primary responsibility is the organization, management, and dissemination of project work within the agency on a daily basis.

Ability to travel up to 15%.

Your Day-to-Day

• Works with all members of the department, building strong internal relationships within and across teams
• Assists Event team with administrative tasks, including internal trafficking of projects (or trafficking of projects through all stages)
• Hires and trains staffing for events, as well as prepares and modifies contracts
• Books travel for internal/external staff
• Assists with shipping logistics
• Completes event day run of shows and other applications or materials, and coordinates set-up and tear-down of events
• Creates and maintains event calendars
• Follows up on status of projects internally – production, budgets, schedules, and advises team of any delays or variances
• Participates in and produces weekly status reports, meeting follow up reports (contact reports)
• May proofread material at all stages of projects
• Runs weekly efficiency reports by job number and docket; applicable by practice
• Remains current on all aspects of client marketing trends and other areas affecting the client’s business

Desired Skills/Experience

• 1-2 years of event marketing experience required
• Bachelors degree, emphasis in marketing or business preferred
• A “can-do” attitude, ambitious, and competitive spirit
• Action-oriented attitude
• Works well under pressure and deadlines, with exceptional time management skills
• Can articulate clearly with strong interpersonal skills
• Systematic and logical – develops and uses effective processes
• Strong organization skills
• Excellent MS Office skills
Contact Method
Email only

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